Assignments

We are looking for long-term volunteers interesting in contributing to different roles in Greece.

Logistics Coordinators

We are seeking volunteer Logistics Coordinators to our operations in Athens and Northern Greece able to start during the beginning of 2019. The Logistics Coordinators have to be able to commit for at least 10 weeks.

The Logistics Coordinators are responsible for A Drop in the Ocean´s overall logistics, including operating of warehouse, sourcing and distribution through our DropShops. 

Responsibilities

  • Management of A Drop in the Ocean´s warehouse, distribution and logistics at the location
  • Management of our  DropShop / Market at the location

Tasks

  • Keeping an overview of needs for supply, and make sure we at all times have what is needed at the location
  • Call for necessary donations (i.e. clothes, shoes, fabric, blankets)
  • Receive donations to the warehouse (unpacking, sorting, labeling, packing)
  • Meeting and training of volunteers in warehouse
  • Maintenance of warehouse security and cleanliness
  • Operation of DropShop/Market inside camp.

Qualifications

  • Experience within logistics such as supply chain management as well as warehouse management
  • Experience in or knowledge of donation procurement
  • Good knowledge of database/spreadsheet management and maintenance
  • Service minded, good communication skills and experience with problem solving
  • Fluent in English, preferable with knowledge of Greek
  • Project management and team leading skills
  • Experience from humanitarian work, primarily from areas in crisis is valuable.
  • Valid international driver’s license

For information regarding benefits for Coordinators, take a look further down on this page. 

If you have the preferred background, and are interested and available to volunteer from the beginning of 2019, we would like to receive your letter of motivation and your CV as soon as possible marked “Logistics Coordinator” to birgit@drapenihavet.no. Please state in the application what period you are available. 

The Logistics Coordinator of Northern Greece has some additional responsibilities, such as ensuring that sufficient food for the residents is purchased, whilst remaining within the budget. The Logistics Coordinator is also responsible for the weekly distributions of vegetables and fruits as well as dry food.

Site Coordinators

We are currently seeking potential Site Coordinators to our operations where we run various projects in and close to refugee camps, warehouses and distribution.

Responsibilities

Our Site Coordinators are responsible for A Drop in the Ocean´s overall activities at the locations. This include volunteer staff, logistics and warehouse management, finances and reports, projects and activities, running of DropShops and distribution.

Tasks

  • Training, mentoring and supervision of all Coordinators at the location in question
  • Recruiting of volunteer team leaders
  • Weekly team meetings with Coordinators on site
  • Exit conversation with leaving Coordinators and volunteers
  • Reporting:
    • Weekly meetings with Head of Operations
    • Weekly written report to Head Quarter in Norway
    • When required; reports to donors
  • Keeping the financial situation at location in line with budget
  • On behalf of the organisation, take part in meetings under the direction of UNHCR/military/camp management/donors/other NGOs etc
  • Maintain an overview of available equipment and donations belonging to the organisation
  • Through activities on social media, contribute to knowledge regarding the organisation´s work at the location
  • In charge of preparedness, safety of staff and HSE at the location

Qualifications

  • Higher education
  • Good leadership skills and experience from working with multicultural teams
  • Experienced with, and good references from running and being in charge of operations within the humanitarian sector
  • Service minded, good communication skills and experienced with problem solving
  • Fluent in English, preferable knowledge of Greek or Arabic
  • Project management

All Site Coordinators with A Drop in the Ocean contribute on volunteer basis, and are travelling on their own responsibility, and must be able to contribute for at least 12 weeks.  A Drop in the Ocean cover travel expenses, telephone, rental car and housing. A valid driver’s license is necessary to be considered as a Site Coordinator. The organisation covers personal expenses up to a certain amount on a monthly basis.

If you have the right qualifications and are interested in being considered as one of our next Site Coordinators, we would like to receive your letter of motivation including your CV as soon as possible marked “Site Coordinator ” to birgit@drapenihavet.no. Kindly also state what period you would be available for volunteering.

Market Manager, A Drop in the Ocean, Northern Greece

We are looking for a long-term volunteer interested in volunteering as Market Manager for our DropShop in Nea Kavala camp in Northern Greece with durability for at least 4 weeks.

The Market Manager is responsible for the operation and the daily running of our DropShop, which provides a shop environment for distribution of clothing and hygiene items to over 700 residents.

Among the tasks are:

  • Develop and maintain routines to ensure that the DropShop runs efficiently.
  • Manage a team of international and resident volunteers during opening hours
  • Train volunteer staff in DropShop processes and systems
  • Create a safe environment within the DropShop, in collaboration with the onsite coordinators
  • Report weekly to the onsite coordinators
  • In cooperation with Logistics Coordinator, ensure that the DropShop always has sufficient items for “sale” and distribution to residents
  • Use the Drop App to ‘sell’ items to residents
  • Work with the onsite Volunteer Coordinator to produce a volunteer rota
  • Field queries and complaints from residents.

We are looking for a volunteer with the following background

  • Experience in retail and supply chain
  • Good leadership skills
  • Service minded and experienced with problem solving
  • Experience with humanitarian work
  • Fluency in English. Arabic, Kurmanji, French or Farsi skills advantageous.

To be considered for the volunteer Market Manager role, please send your CV and letter of motivation to north@drapenihavet.no marked “Market Manager”. Please also tell us for how long you are able to volunteer. All long-term volunteers staying for more than 6 weeks, are able to apply for coverage of personal expenses.

If you are interested in volunteering with us in Northern Greece, please read more about our operation and register on our website www.drapenihavet.no.

Team Leader, A Drop in the Ocean, Drop Centre, Lesvos

To our services close to the refugee camp Moria, in Moria village, we are looking for a long-term volunteer interesting in contributing as Team Leader for at least 4 weeks.

The Team Leader will be responsible for the operation of the daily activities in the Drop Centre

Among the tasks are:

  • Maintain and development of routines for our activities
  • Training of volunteer staff to relevant activities
  • Maintain daily and weekly schedule for all learning activities
  • Oversee the cleaning and maintenance of our inside areas of the centre
  • Establish and follow-up good opening and closing procedures for the centre
  • Communicate with Project Coordinator regarding need for restock

We are looking for a volunteer with the following background

  • Good leadership skills
  • Structured and organised
  • Service minded and experienced with problem solving
  • Experienced within the humanitarian sector
  • Experience from administrative work
  • Good English skills. Arabic and/or Greek skills advantageous

For being considered as a volunteer Team Leader, we kindly ask you to as soon as possible send your CV and letter of motivation to lesvos@drapenihavet.no marked “Team Leader”. Please also tell us when you are able to start, and for how long you are able to volunteer. All long-term volunteers (volunteering more than 6 weeks) have the opportunity of applying for coverage of personal expenses.

If you are interested in volunteering with us on Lesvos, please read more about our operation and register on our website www.drapenihavet.no.

Team Leader, A Drop in the Ocean, Elefsina refugee camp

To our services in the refugee camp Elefsina close to Athens, we are looking for a long-term volunteer interesting in contributing as Team Leader for at least 4 weeks.

The Team Leader will be responsible for the operation and the daily running of our learning activities in the camp.

Among the tasks are:

  • Maintain and development of routines for our learning activities
  • Training of volunteer staff to relevant activities
  • Maintain daily and weekly schedule for all learning activities

We are looking for a volunteer with the following background:

  • Good leadership skills
  • Structured and organised
  • Service minded and experienced with problem solving
  • Experienced within the humanitarian sector
  • Experience from administrative work
  • Good English skills. Arabic skills advantageous

For being considered as a volunteer Team Leader, we kindly ask you to as soon as possible send your CV and letter of motivation to elefsina@drapenihavet.no marked “Team Leader”. Please also tell us when you are able to start, and for how long you are able to volunteer. All long-term volunteers have the opportunity of applying for coverage of personal expenses.

If you are interested in volunteering with us in Elefsina, please read more about our operation and register on our website www.drapenihavet.no.

Head of Operations, Greece

We are currently seeking Head of Operations with responsibility for our overall operations in Greece.

Interview with William Heaney – Previous Head of Operations

Tasks

  • Implementation of A Drop in the Ocean´s strategy in Greece
  • Keeping the financial situation in line with budget
  • Ensure compliance and consistency throughout all activities
  • Research, planning and implementation of new projects and activities
  • Responsible for Coordinator-housing and warehouse facilities
  • Overseeing logistics such as supply chain management, warehouse facilities and distribution
  • On behalf of the organization, take part in meetings with partners and collaborators such as other NGOs, UNHCR, camp management etc.
  • Supervision of Site Coordinators
  • Visits and follow-up of locations on a monthly basis
  • Volunteer management

 Qualifications

  • Experience from leading humanitarian operations, preferably in Greece. Advantageous if previous Coordinator or volunteer with A Drop in the Ocean or other NGO´s working in the field in Greece
  • Higher education
  • Experienced project manager, preferably from humanitarian work
  • Good leadership experience and skills
  • Good communication and interpersonal skills
  • Experience with problem solving
  • Fluent in English, preferably also Greek
  • Advanced IT skills

Head of Operations in Greece must be able to commit on volunteer basis for at least 6 months. The organisation covers travel expenses, phone, rental car and transportation to locations when on duty, and housing. In addition personal expenses will be reimbursed. A valid international driver´s license is necessary.

If you have the right background and qualifications, and if you are available as soon as possible, we would like to receive your letter of motivation including your CV today marked  “Head of Operations” to birgit@drapenihavet.no.

Coordinators

While contributing as coordinator, one will have challenging, valuable and different tasks. The main responsibility is to manage and coordinate our activities at the locations where A Drop in the Ocean operates. In addition, one of the most important tasks is organizing the contribution from all our present volunteers.

The coordinators have various responsibilities and tasks at each location, such as

  • Project Coordinator: responsible for operating our projects and activities at the location
  • Volunteer Coordinator: responsible for volunteer management such as induction, training and follow up on volunteers
  • Logistics Coordinator: responsible for our “supply chain” including running and maintenance of warehouse and Drop Shop, calls for and reception of donations to the location.
  • Site Coordinator: responsible for finances and administration at the location as well as being the nearest leader to the other coordinators.

Among the tasks relevant for the coordinators, are planning and administration of volunteers’ efforts in and around the refugee camps, such as distribution of food and non-food items, warehouse logistics, activities for children, language lessons and running of our markets/Drop Shops.

The coordinators are official representatives for A Drop in the Ocean at the locations and cooperate with other NGOs, UNHCR and local authorities.

For being a coordinator it is advantageous having background and experience from humanitarian work, primarily from crisis areas. In addition, solid experience from project management and leadership is important, as well as good communication skills. Our coordinators have good health, are service minded and have good abilities in general computer knowledge. All coordinators are fluent in English.

A coordinator of A Drop in the Ocean is travelling on his/her own responsibility, and must be able to contribute in Greece for at least 8 weeks. One week of training and handover will come in addition to these weeks. Site Coordinators have to commit for at least four months in a row. As for all volunteers with the organization, one has to be above the age of 25 to be considered as coordinator.

Benefits

A Drop in the Ocean will cover expenses regarding travel to the location, rental car and phone. All coordinators live in our apartments at the location. Coordinators may apply for coverage of personal expenses limited to € 300 a month.

If you are interested in applying for a volunteer coordinator assignment, please forward your CV with letter of motivation to birgit@drapenihavet.no and describe when you are available, and for how long you are interested in volunteering in Greece. Do also tell what Coordinator role that might be of interest.

Market Manager to DropShop, Skaramangas

To our services in the refugee camp Skaramangas in Athens, we are looking for a long-term volunteer interested in contributing as Market Manager for at least 4 weeks.  The Market Manager is responsible for the operation and the daily running of our DropShop. Among the tasks are:

  • Maintain and development of routines for operating the DropShop
  • Training of volunteer staff to the DropShop
  • Ensure safety within the DropShop
  • Report weekly to A Drop in the Ocean Logistics Coordinator
  • In cooperation with Logistics Coordinator, ensure that the DropShop always has sufficient equipment for “sale” and distribution to residents
  • Operate our payment solution through the DROP App
  • Maintain opening hours and rota system of the DropShop

We are looking for a volunteer with the following background:

  • Experience from retail and supply chain
  • Good leadership skills
  • Service minded and experienced with problem solving
  • Experience with humanitarian work
  • Good English skills. Arabic skills advantageous

For being considered as a volunteer Market Manager, we kindly ask you to send your CV and letter of motivation to athen@drapenihavet.no marked “Market Manager”. Please also tell us for how long you are able to volunteer. All long-term volunteers have the opportunity of applying for coverage of personal expenses.